Logistics Officer

Organisation Description Johanniter-Unfall-Hilfe e.V. is a German non-governmental organisation, dedicated to excellence in the field of first aid, ambulance service, social service programmes and other projects in the medical and social field. The Federal Headquarters (HQ) are based in Berlin, Germany. Johanniter International Assistance is the operational unit for humanitarian aid, development co-operation and emergency relief, implementing and supporting projects in Health, Nutrition, WASH as well as Food Security & Income Generation worldwide. (www.thejohanniter.org) Job Responsibilities and Accountabilities Overall job purpose The Logistics Officer is a National staff position within Johanniter International Assistance in Mozambique. The overall objective of the position is to support all logistics-related topics for the Johanniter country program in Mozambique, ensuring quality is in line with internal Johanniter and donor guidelines and to support Johanniter’s partner organizations with the same. To manage and record the Transactions into the SUN Accounting Software and ensure payments to all suppliers based on the invoices generated from Logistics and administrative Offices; Process all the Payment Vouchers ensuring all necessary supporting Documentations are available, appropriately signed by various authorities. Tasks Operational/ Logistics Management Support all logistics-related actions for Mozambique Country Office (Procurement, Warehousing, Transport and Facilities) in consultation with the Logistics Coordinator and other departments. Ensure compliance with Johanniter procurement procedures and donor guidelines and ensure all required supporting documents are available for each purchase. Prepare and submit Logistics Monthly Closing documents and reports in a timely manner. Review partner documentation and provide Logistics-related feedback and capacity building to improve processes and documentation. Ensure general principles of procurement are followed, including transparency, price-quality ratio, non-discriminatory and ethical procurement, etc. Process procurement requests in a timely manner while ensuring completeness and accuracy through regular follow up with Program and Finance departments. Maintain an accurate filing system, both physically and electronically, ensuring that supporting documentation for procurement transactions and other Logistics processes are safely archived. Maintain and update the procurement tracker on a regular basis to provide a comprehensive snapshot of all procurement processes and support procurement performance management. Check weekly delivery plan from the shipping/vendors and provide updates to the Logistics Officer, for entry into the tracking/ update tool, to show import orders that are planned for delivery. Maintain and keep track of the contracts register and flag those expiring to trigger the renewal or contracting process. Compile and maintain an up to date preferred vendors database for the various categories of spend. In liaison with program staff and user departments, verify delivered items for completeness and compliance with quality and quantity specifications. Document allocation of assets and ensure that they are labelled, tracked, maintained and used in the most appropriate manner. Ensure proper inventory management, with careful attention to record keeping, inventory flow, physical inventory checks, storage conditions, security, and facility maintenance. Responsible for maintenance and supervision of necessary repairs at Johanniter owned and/or managed facilities. Support and Capacity Development Support in organizing, arranging and delivering trainings for partner organizations. Provide feedback to partner Logistics staff/focal point persons regarding procurement processes and quality of documentation in line with Johanniter and donor guidelines. Participate in partner monitoring visits for project activities, providing Logistics, procurement, and reporting support. Training partner Logistics staff in order to ensure compliance with guidelines. Other Ensure compliance with travel and related documentation for staff. Perform any other duties and task as maybe assigned. Person Specification Professional Qualification: Relevant Bachelor’s Degree from a recognized university (preferably in Logistics Procurement or other related field) or a college diploma with minimum of 4 years’ relevant experience. Experience Experience with conforming to external donor requirements (e.g. AA, BMZ, ECHO, USAID) and statutory compliance requirements. High degree of computer literacy. Proven ability to work independently and as part of an international team. Knowledge and experience with modern Logistics frameworks. BENEFICIAL: Experience working in the humanitarian and/or development sector. BENEFICIAL: Proficiency in written and/or spoken English will be a strong advantage to the applicant. Skills Strong organizational, planning, and analytical skills. Excellent verbal and written communication skills. Ability to work well in a multi-cultural environment in multiple and remote locations. Ability to present Logistics concepts to all stakeholders, including non-Logistics staff and managers. Self-motivated with the ability to adapt to changing situations and needs. Willingness to travel. Ability to prioritize and work under pressure. Willingness to be based in Pemba, Cabo Delgado. Honest and of high integrity. What we offer Remuneration as per JIA’s salary scale range 100,000MZN to 120,000 MZN. How to Apply Send your CVs and cover letters and indicating the subject of your email “JIA-MOZ-Logistics Officer 03/2024”. Johanniter is an equal opportunity employer. We encourage applications from women and people with disabilities. Please note: This Job Description is dynamic and can be adjusted. The employee is obliged, apart from the above-cited tasks, to fulfil – on demand by his/her supervisor – other tasks that belong by its character to his/her post or are necessary due to operational needs. It is Johanniter’s responsibility to create an environment built on integrity, respect and accountability, in which all staff and volunteers are comfortable to work and feel safe. We have a zero tolerance policy when people cause harm to others. Those who misbehave or are complicit will be held account- able for harmful actions. It is the employee’s responsibility to promote appropriate behavior and to report infringements that could potentially harm those in our organization’s care and damage the reputation of Johanniter. Those who raise complaints or concerns will be appropriately protected and respected.